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When you record a macro, the macro recorder records all the steps in Visual Basic for Applications (VBA) code. These steps can include typing text or numbers, clicking cells or commands on the ribbon or on menus, formatting cells, rows, or columns, or even importing data from an external source, say, Microsoft Access. Visual Bones Application (VBA) is a subset of the powerful Visual Basic programming language, and is included with most Function applications. Although VBA gives y'all the ability to automate processes within and between Office applications, it is not necessary to know VBA lawmaking or computer programming if the Macro Recorder does what you want.

It is important to know that you when you lot tape a macro, the Macro Recorder captures almost every move you brand. So if yous make a fault in your sequence, for case, clicking a push button that you did non intend to click, the Macro Recorder will record it. The resolution is to re-record the unabridged sequence, or alter the VBA code itself. This is why whenever you record something, it's best to record a procedure with which you lot're highly familiar. The more smoothly yous record a sequence, the more efficiently the macro will run when you play it back.

Macros and VBA tools tin be found on the Programmer tab, which is hidden by default, so the beginning step is to enable it. For more information, see Bear witness the Developer tab.

Record a macro

There are a few helpful things y'all should know about macros:

• When you tape a macro for performing a fix of tasks in a range in Excel, the macro volition only run on the cells within the range. So if you added an extra row to the range, the macro will non run the process on the new row, but merely the cells within the range.

• If you take planned a long process of tasks to tape, plan to take smaller relevant macros instead of having one long macro.

• It is not necessary that simply tasks in Excel can be recorded in a macro. Your macro process can extend to other Office applications, and whatever other applications that support Visual Basic Application (VBA). For instance, you can record a macro where y'all first update a tabular array in Excel then open Outlook to email the tabular array to an e-mail accost.

Follow these steps to record a macro.

1. On the Developer tab, in the Lawmaking grouping, click Record Macro.

   -OR-

   Press Alt+T+M+R .

   

2. In the Macro name box, enter a name for the macro. Brand the name as descriptive as possible and so you can quickly notice information technology if you create more one macro.

   Annotation:The first graphic symbol of the macro name must be a alphabetic character. Subsequent characters can be letters, numbers, or underscore characters. Spaces cannot be used in a macro proper noun; an underscore character works well as a word separator. If yous employ a macro name that is also a cell reference, you may get an fault message that the macro proper name is not valid.

3. To assign a keyboard shortcut to run the macro, in the Shortcut key box, type whatsoever alphabetic character (both uppercase or lowercase will work) that you desire to use. It is best to use Ctrl + Shift (majuscule) cardinal combinations, because the macro shortcut central volition override any equivalent default Excel shortcut key while the workbook that contains the macro is open. For instance, if y'all utilise Ctrl+Z (Undo), you will lose the power to Disengage in that Excel example.

4. In the Shop macro in list, select where you want to store the macro.

   In general, you'll relieve your macro in the This Workbook location, but if y'all want a macro to exist available whenever you use Excel, select Personal Macro Workbook . When you lot select Personal Macro Workbook, Excel creates a hidden personal macro workbook (Personal.xlsb) if it does not already exist, and saves the macro in this workbook.

5. In the Description box, optionally type a brief description of what the macro does.

   Although the clarification field is optional, it is recommended yous enter one. Too, endeavour to enter a meaningful description with whatever information that may be useful to you or other users who will be running the macro. If you create a lot of macros, the description can help you rapidly identify which macro does what, otherwise y'all might have to guess.

6. Click OK to start recording.

7. Perform the actions that you want to record.

8. On the Developer tab, in the Code grouping, click Terminate Recording .

   -OR-

   Press Alt+T+Thousand+R .

Working with recorded macros in Excel

In the Programmer tab, click Macros to view macros associated to a workbook. Or press Alt+ F8. This opens the Macro dialog box.

Caution:Macros cannot be undone. Earlier you run a recorded macro for the first fourth dimension, make sure that you've either saved the workbook where you want to run the macro, or better yet work on a copy of the workbook to prevent unwanted changes. If yous run a macro and it doesn't do what you lot want, yous tin can shut the workbook without saving it.

Here's further information on working with macros in Excel.

Task	Description
Change macro security settings in Excel	Read specific information on bachelor security settings for macros, and their meaning.
Run a macro	There are several different ways you can run a macro, such as using a shortcut key, graphic object, Quick Admission Toolbar, a button, or even when opening a workbook.
Edit a macro	You use the Visual Basic Editor to edit the macros attached to a workbook.
Copy a macro module to another workbook	If a workbook contains a VBA macro that yous would like to utilise elsewhere, you can copy the module that contains that macro to another open workbook by using the Microsoft Visual Basic Editor.
Assign a macro to an object, shape or graphic	On a worksheet, right-click the object, graphic, shape, or the particular to which you want to assign an existing macro, so click Assign Macro. In the Assign Macro box, click the macro that you lot want to assign.
Assign a macro to a button	Yous can assign a macro to a graphic icon, and add it to Quick Access Toolbar, or the ribbon.
Assign a macro to a command on a worksheet	You can assign macros to forms and ActiveX controls in a worksheet.
Enable or disable macros in Office files	Larn how to enable or disable macros in Office files.
Open the Visual Basic Editor	Press Alt+F11
Find Help on using the Visual Basic Editor	Larn how to find help on Visual Bones elements.

Working with recorded lawmaking in the Visual Bones Editor (VBE)

You can piece of work with recorded code in the Visual Basic Editor (VBE) and add together your own variables, command structures, and other code that the Macro Recorder cannot record. Since the macro recorder captures almost every footstep you take while recording, you can as well clean up any unnecessary recorded code that serves no purpose in the macro. Reviewing your recorded code is a smashing style to learn or sharpen your VBA programming skills.

For more information on modifying recorded lawmaking in an example, run into Getting Started with VBA in Excel.

Record a macro

There are a few helpful things you should know well-nigh macros:

• When you lot tape a macro for performing a set of tasks in a range in Excel, the macro will merely run on the cells within the range. So if you lot added an extra row to the range, the macro will not run the process on the new row, but merely the cells within the original range.

• If you accept planned a long process of tasks to record, plan to take smaller relevant macros instead of having one long macro.

• It is not necessary that merely tasks in Excel tin be recorded in a macro. Your macro process can extend to other Office applications, and whatever other applications that back up Visual Basic Application (VBA). For instance, y'all can record a macro where you first update a tabular array in Excel and then open Outlook to email the table to an electronic mail address.

Macros and VBA tools can be institute on the Developer tab, which is hidden by default, so the beginning step is to enable it.

1. Go to Excel > Preferences… > Ribbon & Toolbar.

2. In the Customize the Ribbon category, in the Master Tabs list, select the Developer cheque box, and and so click Relieve.

Follow these steps to record a macro.

1. On the Developer tab, click Tape Macro.

2. In the Macro proper name box, enter a name for the macro. Make the proper noun as descriptive as possible, so you lot can rapidly notice it if you create more than than i macro.

   Note:The showtime grapheme of the macro name must be a alphabetic character. Subsequent characters can be letters, numbers, or underscore characters. Spaces cannot be used in a macro name; an underscore character works well as a word separator. If yous apply a macro name that is likewise a cell reference, yous may get an error message that the macro name is not valid.

3. In the Store macro in list, select where yous want to store the macro.

   In general, you'll save your macro in the This Workbook location, only if you want a macro to be available whenever you lot use Excel, select Personal Macro Workbook. When yous select Personal Macro Workbook, Excel creates a subconscious personal macro workbook (PERSONAL.XLSB) if it does not already exist, and saves the macro in this workbook. Workbooks in that folder are opened automatically whenever Excel starts, and any code you accept stored in the personal macro workbook will be listed in the Macro dialog, which is explained in the adjacent section.

4. To assign a keyboard shortcut to run the macro, in the Shortcut central box, type whatsoever letter (both majuscule or lowercase will work) that you desire to use. Information technology is all-time to use key combinations that don't correspond to existing shortcut keys, equally a macro shortcut fundamental volition override any equivalent default Excel shortcut fundamental while the workbook that contains the macro is open.

5. In the Description box, optionally type a brief description of what the macro does.

   Although the description field is optional, it is recommended you enter ane. It's helpful to enter a meaningful clarification with any information that may be useful to y'all or other users who will be running the macro. If you create a lot of macros, the description can help you quickly identify which macro does what, otherwise yous might take to approximate.

6. Click OK to start recording.

7. Perform the actions that you desire to record.

8. On the Developer tab, click Finish Recording.

Working with recorded macros in Excel

In the Developer tab, click Macros to view macros associated to a workbook. This opens the Macro dialog box.

Annotation:Macros cannot be undone. Earlier you run a recorded macro for the first fourth dimension, make certain that you've either saved the workbook where you want to run the macro, or amend however work on a re-create of the workbook to forestall unwanted changes. If you run a macro and it doesn't practice what yous want, you lot can close the workbook without saving it.

Here'south further data on working with macros in Excel.

Chore	Clarification
Enable or disable macros	Learn to enable or disable macros in Excel for Mac.
Copy a macro module to another workbook	If a workbook contains a VBA macro that you would like to utilize elsewhere, you tin can re-create the module that contains that macro to another open workbook by using the Microsoft Visual Basic Editor.
Assign a macro to an object, shape or graphic	On a worksheet, right-click the object, graphic, shape, or the detail to which yous want to assign an existing macro, and and then click Assign Macro. In the Assign Macro box, click the macro that y'all desire to assign.
Assign a macro to a push	Yous can assign a macro to a graphic icon, and add together information technology to Quick Access Toolbar, or the ribbon.
Assign a macro to a control on a worksheet	You can assign macros to forms and ActiveX controls in a worksheet.
Open the Visual Bones Editor	On the Programmer tab, click Visual Basic, or click the Tools card > Macro > Visual Basic Editor….
Notice Aid on using the Visual Bones Editor	Acquire how to detect help on Visual Basic elements.

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Source: https://support.microsoft.com/en-us/office/automate-tasks-with-the-macro-recorder-974ef220-f716-4e01-b015-3ea70e64937b

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